Electronic Seals & Preservation Archive

Prevent fraud, and ensure the validity of an electronically signed document through electronic seals and ensure documents have long-term validation

Why Preservation is Critical

Electronic signatures don’t last forever. Keys may be compromised, and algorithms will be broken (due to technical or mathematical breakthroughs). It is important that electronically signed documents contain Long Term Validation (LTV) information– a complete audit of the operations done during the signature process, as well as results from certificate verifications.

To ensure the long term validity of a signed document it must be re-sealed periodically, which may be every 3-5 years. For documents in the Signicat Archive, Signicat can automatically perform this re-sealing, ensuring that the document can be validated long into the future.

Securely Seal Agreements

A companion product to our Electronic Signature offerings, Signicat offers a preservation archive that can securely seal agreements, contracts, and documents collected as part of the identity verification process. Our Preserve product offers:

  • A Secure archive for documents
  • Electronic sealing of documents
  • Functionality to open, edit, and reseal documents
  • Serve as a time-stamp authority

Fraud preventation

Electronically sealing a document once signed helps prevent fraud, ensuring the validity and integrity of the file. The eSeal functionality helps preserve documents such as invoices, diplomas, certificates, or even updated terms of service from service providers. It additionally ensures that contracts can’t be tampered with.

How Electronic Seals work

An electronic seal is added by a legal person (i.e. an organization), while an electronic signature is added by a natural person (i.e. an individual). This means that electronic seals are typically (but not always) added without any human interaction. This makes seals useful for integrating with business systems.

The organization can use the default seal, or use their own. This means that when someone looks at the document more closely (for example, in Adobe Reader), it will state that the document was sealed by the organization.

Qualified time stamping

A trusted time stamp is an important component of Long Term Validation (LTV) for electronic documents. Signicat is a Qualified Time Stamp Authority – in line with the EU’s eIDAS regulations – and can certify digital documents as existing at a certain point of time, without the possibility of backdating. This means that the authenticity of digital documents certified by Signicat can be trusted for even the most sensitive of uses, far into the future.

As a Qualified Trust Service Provider, Signicat is one of a select few companies who can use the EU Trustmark and is part of the EU Trust List.

Business certificate seals

A business certificate is proof that the organization is really behind the signatures and seals. Signicat has cooperation with certificate issuers, which will assist in the process of issuing a business certificate for the organization. The business certificate will then be installed in the HSMs (secure cryptographic hardware) in the secure Signicat services. Whenever a signature or seal is created, this certificate will be used to identify the business in a trusted way, so that anybody, anywhere in the world, will be able to verify this.

Need help? Contact us!