Electronic signatures with B2B functionality
The use of electronic signatures is becoming more common. Typically today, an electronic signature is initiated, based on some end-user action, such as requesting a loan, leasing a car, requesting a money transfer and more. The user will be redirected to the signature interface, where he or she can immediately read through the document(s), and add the signature by performing an authentication. Alternatively, an e-mail is sent to the user, which links to the document(s) to be signed. These are typical B2C scenarios, and as said, becoming more and more common.
Electronic signatures B2B versus B2C
Electronic signatures in a B2B scenario differs from B2C signatures in several aspects. The main legal change, is that the document is signed by an organization (often called a legal person) instead of a (natural) person. But in the end, a person will have to sign, on behalf of the organization. This often means that the person doing all the initial work, may not be the same as the person adding the signature.
At Signicat we have extended Signicat Sign with B2B functionality making it possible to handles this every day scenario, where somebody else needs to sign the document bundle than the person making the documents ready for approval. This means that when an employee receives a signature request, and determines that he or she is not authorized to sign on the document, the request can be sent do another employee. It is also possible for the user to sign first, and then forward to another employee.
Another issue with B2B signing is knowing if the signer of a business signature is authorized to sign on behalf of the company. Signicat already has the mechanism for verifying this. After the document is signed, Signicat Sign will be able to verify that the signer is authorized to sign on behalf of the company. Not all countries have digitized the company information needed to verify the signing rights. The challenge is the source of this information. There are many business registries, however the challenge is that the information is mainly created for human consumption, and not very machine friendly. This is something we are working with the info-providers on.
We have implemented support for the business to business electronic signing for customers in Norway and Denmark and are adding new countries as the business information gets available.
Please get in contact if your company also want to make it easy and simple for your business client to do business with you.